Trinity Kids trusts children to be respectful towards others, staff, equipment, and facilities. If there are issues, parents will be notified and conversations will take place together with the parent and child.

We do our best to keep an eye on all situations, but if you hear something of concern, please contact a Trinity Kids staff member.

What if we are running late or will be absent?

If your child will be absent or late, please notify the Trinity Kids Administrator by email at trinitykids@trinitykelowna.ca.

Parents will be notified if the Trinity Kids team feels it is necessary for the child to be picked up early due to illness or injury. We have staff who are CPR and First Aid certified. In the event of a more significant injury or illness, Trinity Kids staff will contact the parent or emergency contact as well as medical services. 

**Please Note** If a child is exhibiting symptoms of COVID-19, the parent will be contacted and will be required to pick up the child immediately.  

Sign-in and out will be done outside with children being escorted into the building by the “Press Play” team.  Due to COVID-19, parents will not be allowed into the buildings.

At check-in, your child will be given a name label with a unique security number.  You will receive a label with the matching security number which will be required at check out to pick up your child.

**Please note – Trinity Church is hosting Interior Health for a vaccination clinic on our campus during the summer months, which means we have many people coming and going on campus.  Thank you for working with our safety and security measures.

Yes! If you are authorizing another individual to pick up your child, you will need to send them a photo of your security tag for us to release your child into their care.

We cannot wait to be together with your children! To help us work together, here are the beginning of our rules:

• Stay together in your group. Kids are not allowed to change groups or wander around the campus alone. They need to remain in their assigned group and take direction from their leaders at all times.
• Respect for people – such as your leaders, fellow campers, Trinity Kids staff and yourself.
• Respect for our facilities – such as classrooms, gymnasium, equipment, decorations and outside spaces.
• Have FUN!

A safe “Summer Stuff” experience for children, families, volunteers and staff is a critical piece in creating quality programs that support the faith development of our campers and leaders in this unprecedented time. This document is meant to support the creation of safe and healthy environments and practices that address:

• Public Health Measures
• Environmental Measures
• Administrative and Programming Measures
• Personal Measures

Public Health Measures

• Restricted Gathering Size
  • “Summer Stuff” will be limited to 50 children/students for this day camp cohort with staff and volunteers to support programming.
  • The day camp cohort will be subdivided into camper groups of 10 to 13 for all activities, snacks and meals.
  • The composition of each camper group will be consistent during the camp week.
  • The Refinery facility will be restricted to “Summer Stuff” only participants for the duration of the camp week.
• Finding, Tracing and Managing Outbreaks
  • The role of finding, tracing and managing outbreaks is the responsibility of Interior Health, not “Summer Stuff” staff.
  • Clear and concise record keeping of all participants will enable the public health staff to accomplish their job.
  • Attendance will be taken each day including staff, volunteers, campers and any parents, caregivers or guests who remain on site for any length of time to assist in contact tracing should the need arise.

Environmental Measures

• Outdoor Spaces and Ventilation
  • Conduct activities outside whenever possible. Outdoor programming is strongly encouraged.
  • Any indoor activities must be ventilated as much as possible with windows and doors kept open.
  • Outdoor playgrounds are considered safe environments if appropriate hygiene practices (hand-washing) are supported.

• Physical Markers and Barriers
  • Markers (tape, stickers, cones) will be installed to give guidance to campers in settings where they must wait their turn (activities, washrooms, snacks).
  • Where physical distancing and barriers are not possible or cannot be applied consistently, the next level of control is the wearing of masks.
  • Signage will be posted to remind staff and campers of guidelines.

• Cleaning and Disinfecting Measures
  • Exposure of children to potentially harmful cleaners will be minimized by product selection and scheduled cleaning times.
  • Pre-mixed cleaning solutions will be utilized that contain detergent for cleaning and a disinfectant.
  • Disposable gloves will be used while cleaning and disinfecting.
  • For cleaning purposes, use water and detergent (liquid dishwashing soap), cleaning wipes or commercial disinfectants along with good physical cleaning practices (using strong action on surfaces).
  • The Refinery will be cleaned by the NextGen team as part of the set-up process for each camp week.
  • The Refinery will be cleaned at the end of each camp day by the Trinity custodial team.
  • High contact surface areas (tables, chairs, door handles, light switches, hand railings, toilet handles, shared sports equipment) will be cleaned twice each day by the NextGen volunteer team.
  • Clean washrooms daily along with periodic check-ups.
  • Empty garbage containers daily.
  • Complete appropriate hand hygiene after cleaning.
  • Wash hands before and after wearing gloves.

Administrative and Programming Measures

• Cohorts
  • The day camp cohort of 50 must be subdivided into camper groups of 10 – 13 to allow leaders to monitor and control physical contact/distancing, implement regular hand hygiene and to recognize if campers are experiencing symptoms of COVID-19.
  • Camper groups must remain consistent during the camp week.
  • Camper groups conduct all recreation, activities and eat meals together.
  • Multiple camper groups can use shared indoor spaces (arts and crafts; recreation) if physical distancing can be maintained between camper groups. If physical distance is not possible, consider staggering activities so these groups do not come into contact with one another. No more than 6 people may share a table.
  • Campers within the same camper group are not required to maintain physical distancing, but activities should be delivered in a way that reduces the likelihood of physical contact beyond a brief moment.
  • Programming will minimize the use of common washrooms by more than one camper group at a given time, and if this is not possible, physical distancing is required. Leaders will utilize gym washrooms.
  • Designate hand-washing stations for specific cohorts.
  • Personal items brought to camp should be limited to those items that are necessary (backpacks, water bottles, reusable food containers, change of clothes, sunscreen). All personal items must be labelled and placed in a designated area for each cohort.

• Staff and Volunteer Cohorts
  • Staff and volunteers should be asked to limit their social interactions and be extra vigilant following public health guidance for 7 days before camp begins.
  • All staff and volunteer leaders are required to wear masks during camp.
  • Staff and volunteers must follow the current PHO outdoor gathering limits during their off-time. They must maintain 2 metres physical distance and follow all other public health guidance. The current guidance states that it should be the same consistent group of 10 people. The intent is to limit the number of interactions between staff during both their work time and time off.
  • All staff and volunteers are required to be trained and aware of the COVID-19 plan to mitigate the spread of disease during their time working at camp.

• Physical Distancing and Minimizing Physical Contact
  • In camper groups, physical contact and face-to-face interactions should be minimized and spread out as much as possible within the space available.
  • Outside of camper groups, there should also be 2 metres of space between people.
  • If campers from different camper groups will be in the same space for an extended period of time (beyond 15 minutes), the space should be large, and/or should have limits on the number of people so that 2 metres of space is available between people from different camper groups.
  • Staff and volunteers should remain with a single camper group as much as is feasible.
  • If “floater staff” or different staff rotate within cohorts, they should be sure to sanitize their hands prior to entering the space and will wear a mask.
  • Staff must avoid physical contact with other staff and campers and encourage campers to do likewise with each other.
  • Avoid greetings which require physical contact (high 5’s, handshakes, hugs).

• Visitors
  • The Refinery will be limited to those staff, leaders and custodial staff who support “Summer Stuff” activities that are required for the benefit of campers and the required maintenance of camp facilities.
  • Other visitors must provide active confirmation that they have no symptoms of illness and are not required to self-isolate before entering the building.
  • A list of the date, names and contact information for all visitors will be kept.
  • All visitors must wear a mask in the Refinery building.

• Staff Training
  • When possible and appropriate, staff training will be done virtually.
  • In addition to the training normally received, staff and volunteers will receive training on all COVID-19 related policies and procedures.

• Camper and Parent or Caregiver Education
  • Make sure that campers and their parents or caregivers are educated on all COVID-19 related policies and procedures relevant to the camp program through a combination of the registration process, pre-camp communications, onsite discussions, signage and other forms of communication.
  • Be clear and concise with expectations for campers, parents and caregivers.
  • Throughout the camp week, each family unit is asked to designate one member to enter the facility.
  • Be aware that frequent reminders for campers, particularly younger ones, will be necessary.

• Pick-up and Drop-off
  • Pick-up and drop-off will occur outside the building and face coverings are required for all adults during this process while maintaining a 2 metre distance.
  • If possible, plan for pick-up and drop-off to be done so that parents or caregivers are not required to get out of their vehicles.
  • Stagger pick-up and drop-off times by surname (A-M 8:45; N-Z 9:00).
  • Daily checks will be done at drop-off by asking parents to confirm that their child does not have any symptoms relating to COVID-19.
  • Trinity Kids staff will work with IPads to check each camper in while verbally receiving the necessary information from the parent or caregiver.

• Program and Activities
  • Plan and choose activities, games and sports that will help to minimize physical contact in a camper group beyond a brief moment, or, maintain physical distance between camper groups.
  • Whenever possible, facilitate activities like recreation, arts and crafts and snacks outside or in large rooms.
  • If possible, designate equipment for single camper groups and sanitize between uses. Shared equipment will be cleaned daily.
  • Avoid the sharing of supplies between students when possible. Consider the creation of individual activity packs for art and craft activities.
  • Create multiple activity spaces within the facility to support the reduced number of campers in a group.
  • Singing outdoors is best, or in a large indoor space with good ventilation and physical distancing between camper groups.

• Transportation
  • If group transportation is necessary, sanitation, appropriate PPE and physical distancing must be maintained.
  • Bus line-ups will be done by camper groups and set up to prevent crowding with physical spacing encouraged.
  • Prior to loading and when disembarking, hand sanitizer must be used.
  • Masks must be worn by student and adult leaders on buses.
  • If space is available, students should each have their own seat. No more than two campers per seat. Prioritize students sharing a seat with a member of their household or camper group.
  • When weather permits, have bus windows open for ventilation purposes.
  • Load the bus one cohort at a time, from back to front.
  • Encourage campers to sit in the “same” location with photos taken for contract tracing purposes.
  • Offload the bus from front to back.
  • Discourage loud talking or singing in vehicles.
  • Transportation providers will sanitize prior to, in-between and after campers have used the rented buses.

• Food Service
  • Parents and caregivers are responsible for sending snacks, lunches and water with their child for the full day.
  • One snack will be provided each day which will be pre-packaged or pre-plated and served by staff or a volunteer, with an individual giving oversight who has FoodSafe certification.
  • Food distribution should ensure there is no gathering or crowding of campers and staff.
  • Campers will eat together with their camper group and will be distanced from other camper groups.
  • During meal and snack times, campers will be separated so they are 2 metres apart with a maximum of 6 people per table.
  • When possible, serve meals and snacks outside.
  • Campers will be reminded that food and beverages should not be shared.
  • Campers and staff will practice proper hand hygiene before and after eating.
  • Campers and staff will bring an individual, filled water-bottle to camp each day to support hydration needs.
  • Water fountains will only be used to refill personal water-bottles.

• First Aid
  • First Aid kits and materials will be available at the Refinery reception area.
  • First Aid buckets and sanitizing materials will be taken on all outings.
  • Work together with a Trinity Kids staff member to support an injured child.
  • Masks, gloves and eye protection will be utilized for all first aid applications.
  • When possible, guide the camper to do their own first aid (bandaids).
  • If the injury is concerning, call a Trinity Kids staff member with First Aid certification.
  • If the injury is severe, immediately call 911.
  • A Trinity Kids staff member will contact parents immediately and partner with the family.
  • An Incident Report form needs to be completed and submitted to Trinity Kids. Access to online Incident Reports can be obtained through a Trinity Kids staff member.

• Record Keeping
  • Keep a daily record of the following in relation to campers for contract tracing purposes:
    • Child’s Name
    • Drop-off and pick-up times
    • Adult completing both drop-off and pick-up
    • Adult emergency contact information
    • All staff that interact with each camper group
  • Keep records of the following:
    • Campers or staff or volunteers unable to attend due to being symptomatic
    • Any incidents involving campers or staff or volunteers becoming symptomatic at camp
    • Schedules and where each camper was during the day
    • COVID-19 daily check-in self-assessment completed by the parent or caregiver for each camper
    • Transportation and driver information, including bus lists and pictures of seating arrangements
    • Any outside visitors to the camp facility
  • These records must be kept for minimum of 30 days after the completion of the camp for tracing purposes.
  • These records will be kept on file permanently for insurance purposes.

Personal Measures

• Daily Health Check
  • “Summer Stuff” should ensure that staff and volunteers are aware that they should not come to camp if they are sick or required to self-isolate.
  • “Summer Stuff” should ensure that parents and caregivers are aware that their child should not come to camp if they are sick or are required to self-isolate.
  • Staff and volunteers must complete a verbal daily health check to confirm they do not have any symptoms of COVID-19, have not travelled outside the country in the last 14 days, or been in close contact with a confirmed case of COVID-19.
  • Parents and caregivers must complete a verbal daily health check confirming their child is not experiencing any symptoms of COVID-19, as well as ensuring their child is not required to self-isolate.

• Staying Home and Self-Isolation
  • Self-isolation is required for campers, staff and volunteers for the following:
    • Anyone with fever or chills, cough, loss of sense or smell or taste, difficulty breathing, sore throat, loss of appetite, extreme fatigue or tiredness, headache, body aches, nausea, vomiting or diarrhea.
    • Anyone who has travelled outside of Canada in the last 14 days.
    • Anyone who lives in a household with someone who has COVID-19.
    • Anyone who has been identified by Interior Health as a close contact of someone with COVID-19.

• Illness
  • If anyone who has entered the Refinery is diagnosed with COVID-19, they must report and consult with Interior Health for next steps.
  • Any cluster of illness among campers or staff or volunteers must be reported to Interior Health for next steps.
  • Ensure that staff and volunteers understand that they are not to report to camp if they are sick.
  • Ensure the camper refund policy is clearly communicated to all camper families, including any changes related to absences due to COVID-19 symptoms.

• What to do When Symptoms Develop at Camp
  • If a camper, staff member or volunteer develops a new cough (not related to pre-existing conditions such as asthma), fever, chills, shortness of breath, loss of taste or smell, or other symptoms of COVID-19 during the camp session, isolate them away from others immediately and contact parents. Send them home as soon as possible.
  • The space outside of the NextGen office has been designated as the spot where a child or worker can wait which is safe and separate from others. This can be in the same room with 2 metre distancing and the wearing of masks for the child and the staff member.
  • The camper will isolate at home and contact the COVID-19 helpline 8-1-1 for next steps and to see if a COVID-19 test is recommended. If the test is negative, the camper can return to “Summer Stuff” once the symptoms are resolved. If the test is positive, the individual must isolate at home until directed by Interior Health.

• Hand Hygiene
  • Our first recommendation is always to utilize soap and water to reduce the spread of illness.
  • Hand sanitizer with at least 60% alcohol will be utilized at check-in, on outings and available at tables and activity stations.
  • Campers and leaders are encouraged to wash their hands with soap and water throughout the day in their designated camper group washroom. Wash hands for a minimum of 20 seconds.
  • Regular hand-washing times will be included in the daily schedules.
  • “Summer Stuff” will be stocked with soap, paper towels, waste bins, and hand sanitizer with a minimum of 60% alcohol.
  • Staff and volunteers will model washing hands properly in a fun and relaxed way.
  • Staff should assist young campers with hand hygiene as needed.
  • In training, refer staff and volunteers to the “When to Perform Hand Hygiene at Camp” chart for campers and for staff which will be posted around the facility.

• Respiratory Etiquette
  • Teach volunteers and campers to cough and sneeze into their elbows. Then, immediately perform hand hygiene.
  • Remind volunteers and campers to avoid touching their eyes, nose or mouth with unwashed hands.
  • Do not share any food, drinks or unwashed utensils.

Personal Protective Equipment

• Non-Medical Masks and Face Coverings
  • Masks are required to be worn by staff and volunteers except when eating and drinking.
  • Campers may wear a mask on buses but are not required to do so. Mask wearing remains a personal or family choice and their choices must be respected.
  • Masks are to be worn whenever physical distancing cannot be maintained, except between members of the same camper group.
  • Masks are not needed when urgent actions are required to support child safety.

• Gloves
  • Gloves should be worn for COVID-19 disinfecting and cleaning measures and disposed of after use.
  • Staff and volunteers should be trained on the proper donning and doffing of PPE such as gloves.

• Face Shields
  • Face shields are not required in the camp setting and should not be worn as a replacement for a non-medical mask. A person choosing to wear a face shield should wear a mask in addition to the face shield.

Supporting Resources

• BC Camps Association; COVID-19 Health and Safety Guidelines – Day Camps; May 2021
• BC Centre for Disease Control; Public Health Guidance for Summer Day Camps; July 2020
• BC Centre for Disease Control; Community Settings – Choir and Bands
• BC Provincial COVID-19 Health and Safety Guidelines for K-12 Settings; April 2021
• BC Recreation and Parks Association; Guidance and Consideration for Children’s Day Camps during COVID-19 Pandemic; June 2020
• Interior Health COVID Response Team; Joyce Michaud; June 2021
• WorkSafeBC; Child Care and Day Camps: COVID-19 Industry-Specific Information; March 2021

Parents may request to withdraw their child from “Press Play” by advising the Trinity Kids Administrator in writing via email: trinitykids@trinitykelowna.ca.

A full refund (less a $35 administration fee per child will be issued if the request to withdraw is made at least ten business days before your child’s “Press Play” start date. Please note statutory holidays are not considered a business day.

Requests made less than ten business days before your child’s “Press Play” start date will be refunded at a total of 50%, less a $35 administration fee per child. 

No refund will be provided after your child’s “Press Play” start date unless there are extenuating circumstances. In such cases, a written request for a refund accompanied by appropriate documentation (i.e. medical note, etc.) must be submitted to the Trinity Kids Administrator via email: trinitykids@trinitykelowna.ca.

Refunds will be returned in the same format as the original form of payment.

COVID-19 Adjustments

• Any “Press Play” cancellations or changes due to advice or restrictions provided by the Provincial Government will be refunded 100%.
• If your child is experiencing any symptoms of COVID–19, the child cannot attend their week of “Press Play,” a full refund will be issued.